Team constiutions

[Kiwi FSAE]

These are questions to all the teams that run as a club.

1) What do you do in regards to liabilty of the managers and insurance?

2) Do you have a team constiution?

3) What is covered by the constiution?

We are about to set us up one, so would like to know what you the wise FSAErs do.

Cheers
Brent

If water feels like concrete at 100kph, what does concrete feel like?

[Alan]

1) Every member of the team has to watch some safety videos and sign some forms before they can work in the shop or drive a car. I'm not sure about the specifics of the forms we sign.

2) In 2003 we had a packet we gave out to all the perspective/current members which outlined what being a member entails.

3) Here is the table of contents of the packet:

1. Mission Statement
2. Goals For 2003
2.1. Organizational Goals
2.2. Design Goals
2.3. Competition Goals

3. Membership
3.1. Members
3.2. Members In Training
3.3. Meetings
3.4. Team Travel/Events

4. Organizational Structure
4.1. Management Team
4.2. Business Group
4.3. Design Group
4.4. Build Group

5. Team Finance
5.1. Budget for 2003
5.2. Purchasing
5.3. Sponsorship

General SAE Purchasing Guidelines
References
Appendices:
A1- Budget
A2- Budget Distribution
A3- SAE Preferred Vendor List

Forms:
- Purchase Request Form
- Member Info Form
- Liability Waiver/Behavior Contract

Designer Group Forms
- Design Proposal
- Design Submittal
- Service Manual Example
- Standard Coordinate System
- Part Naming Convention

Kettering University FSAE

[Disco]

Kiwi,
I imagine the NZ tax rules are much the same as the Aus tax rules. The biggest thing as far as the tax office is concerned that no individual benefits financial by being invovled, and that all profits are poored back into the club, hence non-profit organisation. You need to state the following:
What would happen to the teams assets if the club was dissolved
How people get elected president, vice-pres etc.

Send me an email at sr_price@hotmail.com and I should be able to find a template to send you.

Cheers
Steve

[Michael Jones]

Student clubs at Cornell are supposed to have a constitution and formal structure but are also supposed to be open to all members of the school, which we are not by definition (FSAE is a course nominally offered by permission of the instructor/advisor but mostly determined by the team and its decisions in recruiting...)

So, no formal constitution here. As for procedures regarding safety and professional responsibility, I find myself doing that as a job so it's considerably important - for legal liability reasons but also of course out of concern for personal safety. These standards are not unique to FSAE or any other student teams though, but rather good practice that keeps us in good standing with the college, Environmental Health & Safety, the police, Occupational Health and Safety Administration, the Environmental Protection Agency, and anyone else who would otherwise find reason to interfere, for better or worse.

---
Michael Jones
Coordinator, Student Project Teams, College of Engineering

Cornell Racing
http://fsae.mae.cornell.edu